Assessor Resource

SISXOHS503A
Establish and maintain occupational health and safety systems

Assessment tool

Version 1.0
Issue Date: May 2024


This unit applies to those working in a sport, recreation or fitness environment with responsibility for leadership and guidance of others. This includes those involved in planning, implementing and evaluating outdoor recreation programs and activities across a range of activity areas in a variety of field locations with varied contexts requiring contingency planning, such as operations and program managers. It also includes those working with athletes at a high-performance level such as coaches and sports trainers; those managing sports venues and facilities; and those managing the ancillary functions required to ensure the effective provision of specific services and programs in fitness centres, outdoor sporting grounds or complexes, or aquatic centres.

This unit describes the performance outcomes, skills and knowledge required to develop, implement and sustain effective, professional and contemporary Occupational Health and Safety (OHS) management practices. It focuses on the establishment and review of systems, policies and procedures designed to ensure a safe workplace. The unit specifically addresses, at an organisational level, the establishment of procedures applicable to risks that affect the health and safety of people, including staff, clients and spectators. Other risks that may impact upon an organisation, such as financial, professional and product liability, are addressed in the unit SISXRSK502A Manage organisational risks.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

establishes, implements, evaluates and makes ongoing improvements to a complete OHS system for a given industry operation according to regulatory requirements

develops comprehensive OHS system documents inclusive of policies, procedures, hazard identification and risk-assessment documents and undertakes extensive consultation

applies contingency-management techniques to respond to problems arising from OHS systems.

Context of and specific resources for assessment

Assessment must ensure development and maintenance of an OHS system for a facility or organisation relevant to the candidate’s current or intended work environment.

Assessment must also ensure access to:

a fully operational sport and recreation environment using appropriate information programs and publications to facilitate the processes involved in developing an OHS system

an operation for which an OHS system would be developed or access to comprehensive information about that operation to allow the candidate to fully develop a tailored OHS system

use of appropriate state or territory legislation, codes of practice and standards issued by regulatory authorities or industry groups

use of OHS information, such as manuals issued by industry associations or commercial publishers.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

portfolio incorporating an entire written OHS system for an organisation, including policies, procedures, hazard identification and risk-assessment template documents, information fact sheets for workers and clients, job descriptions incorporating OHS roles, training plans and a communication strategy

reports prepared by the candidate detailing how OHS policies, systems and procedures were established for a given project or work activity

project or work activities conducted in conjunction with an industry operator to allow the candidate to develop systems for a particular workplace

third-party reports from key stakeholders or review of reports of the implementation and review processes

case studies and problem-solving exercises to establish systems, policies and procedures for different workplace sizes and types

written and or oral questioning or interview to test knowledge of the legislative requirements.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SISXRSK502A Manage organisational risks.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

problem-solving skills to:

analyse the work environment in order to identify hazards, assess risks and design and implement appropriate OHS management systems

assess the resources needed to establish and maintain OHS management systems including a range of risk-control measures

allow for a rational and logical evaluation of the characteristics and needs of the organisation in order to design a tailored OHS system

evaluate and review OHS system

literacy skills to:

read and interpret complex materials describing regulatory requirements that relate to OHS management

develop and write comprehensive OHS systems inclusive of detailed yet easily accessible policies and procedures

develop or read template documents

communication skills to consult with a range of personnel to establish and monitor the effectiveness of OHS policies, procedures and practices.

Required knowledge

OHS legislation and associated OHS codes of practice and standards to enable analysis of legislative requirements as they apply to workplace operations

consultative and communication mechanisms used by organisations to develop and implement procedural systems

main types of safety hazards found in the industry sector or organisation to enable the development of appropriate responses

acceptable control methods for identified hazards to enable appropriate responses to hazards and risks

the way systems and procedures on health, safety and security issues link with other management systems.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

OHS management system may include:

safe premises

safe machinery, equipment and materials

safe systems of work

safe work environment

information, instructions, training and supervision that ensure employees’ and clients’ health and safety

adequate facilities for the welfare of employees

appropriate management of incidents or accidents and notification to OHS regulatory authorities.

OHS policies and procedures may include:

incident and accident management

participation in OHS management practices

hazard identification

handling of hazardous substances and dangerous goods

risk assessment and control

ongoing monitoring of risks

responsibilities of employees to ensure safety

manual handling

wearing or using personal protective equipment

retail supply of hazardous substances

security issues

emergency evacuation and responses.

OHS training requirements may include:

OHS policy and procedures

induction training

coaching or mentoring

formal training programs

provision of information, fact sheets and signage to ensure safe work practices

OHS representative or committee training

hazard identification, risk assessment and control training.

OHS records may include:

policies and procedures

training plans and training undertaken

consultation records

hazard identification records

risk assessment and control actions

incident, accident and near-miss reports and statistics

incident or accident notifications to OHS regulatory authorities.

Consultative processes may involve:

recording concerns

staff meetings or workshops

staff handbook with OHS information

surveys or questionnaires

OHS representatives or committees.

Tool or template may include:

self-designed tool developed for the organisation as part of an OHS management system

tools and templates developed by external consultancy services or industry associations

tools and templates developed by OHS regulatory authorities for public use.

Assessment criteria may include:

criteria developed by external consultancy services

criteria outlined in Australian standards

criteria suggested by industry associations for use by member businesses

organisation-specific criteria as part of an OHS management system.

Times designated and required by legislation may include:

when changes to the workplace are implemented:

before the premises are used for the first time

before and during the installation or alteration of any plant

before changes to work practices are introduced

when new information relating to health and safety risk becomes available.

Types of hazards designated by legislation may include:

physical environment

plant and equipment

work practices

length of time spent at certain tasks and allocation of breaks.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Access and interpret key legislative documents to ensure that OHS systems comply with regulatory requirements, standards and codes. 
Design an OHS management system to suit the characteristics and needs of the organisation, in consultation with appropriate personnel. 
Identify and provide adequate financial, human and specialist external resources to address OHS management practices. 
Develop and articulate OHS policies and procedures in a format readily accessible to all personnel. 
Define and allocate health, safety and security responsibilities clearly, including relevant information in job descriptions and duty statements. 
Consult with key personnel and determine, develop and implement a plan for OHS training requirements. 
Establish and monitor a system for keeping OHS records. 
Establish and maintain appropriate consultative processes to suit the characteristics and needs of the organisation. 
Plan for and ensure that consultation is conducted at times designated and required by legislation. 
Resolve issues arising from consultation and participation promptly and effectively. 
Provide information about the outcomes of consultation and participation in a manner accessible to employees. 
Develop or access a hazard identification and risk-assessment tool or template document that incorporates assessment criteria for assessing risks and consequences. 
Plan for and ensure that hazards are identified at times designated and required by legislation. 
Develop procedures for the ongoing identification of hazards, especially types of hazards designated by legislation. 
Develop procedures for the assessment of risks associated with identified hazards. 
Develop procedures for the control of risks and the ongoing monitoring of controls. 
Identify and assign the roles and responsibilities of personnel for hazard identification, risk assessment and risk control within procedures. 
Take a lead role in assessing and controlling risks, including implementing interim or emergency solutions according to consultative requirements of OHS legislation. 
Assess ongoing compliance with OHS legislation and regulatory requirements, standards and codes to ensure that OHS legal requirements are maintained. 
Consult with a range of personnel to elicit feedback on OHS policies, procedures and practices. 
Assess the effectiveness of OHS management practices, including a review of incidents or accidents, near misses, OHS reports and statistics held by the organisation. 
Develop, implement, document and communicate improvements and changes to the OHS system. 

Forms

Assessment Cover Sheet

SISXOHS503A - Establish and maintain occupational health and safety systems
Assessment task 1: [title]

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I declare that the assessment tasks submitted for this unit are my own work.

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Assessment Record Sheet

SISXOHS503A - Establish and maintain occupational health and safety systems

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Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

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Overall assessment result: Competent Not yet competent

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